08 Apr Approved Information Sharing Agreement
Te Tari Taiwhenua, Department of Internal Affairs (DIA) is the custodian of important collections of personal information about New Zealanders, including recordings considered Taonga. These include birth, death, marriage and marital records, citizenship registers and travel documents such as passports. Based on this information, we also provide products and services such as certificates and passports. To provide better services and reduce crime, victimization and damage, the Department of Justice sometimes transmits personal information with other government agencies. The agreement was approved as part of the Information Sharing Agreement between Registrar-General and New Zealand Police Order 2019. There is an important difference between the information held by the courts and the information of the Ministry of Justice. PPI 11 exceptions can generally only be used on a case-by-case basis. As a result, an agency generally cannot rely on PPI 11 exemptions for the proposal for the mass transfer of personal data. DIA proposes a new authorized information exchange agreement for customer-designated services (AISA) to enable a better customer experience and a more efficient approach to the authorized exchange of information between government authorities and other parties. This base can come from a number of places, for example.
B of the primary legislation of a government ministry. For customs, our legal base stems from the Customs and Excise Act 2018. This legislation determines the circumstances under which we can legally exchange information. In some cases, it even indicates what types of information we can share and with which agencies we can share it. An agency may only disclose personal data if the proposed disclosure meets one of the exceptions listed in PPI 11. The Privacy Act is the most important legislation for the exchange of information in New Zealand. Agency-specific legislation may also prescribe how an agency can collect, use and/or disclose personal data. An agency should examine the following tools for the exchange of information that best facilitate the achievement of the results they want. Information exchange programmes are approved by an act of Parliament. Part 10 and Schedule 4 of the Data Protection Act provide for reconciliation agreements, including their implementation, process rules and the role of the data protection delegate in monitoring the use of data comparison by government authorities.